About the Organisation
The Kolisi Foundation has a vision to change the stories of inequality, to see thriving communities in South Africa. We work alongside people and organisations in under-resourced communities, supporting efforts that strengthen dignity, opportunity, and long-term wellbeing. This includes mobilising resources, strengthening the capacity of community-based partners, facilitating shared learning across organisations, and contributing to broader efforts that address the systemic drivers of inequality. Our work focuses on three interconnected areas: Food Security, Gender-Based Violence, and Education and Sport Development.
About the Job
The Operations & Administration Coordinator provides high-quality operational, administrative, and coordination support across the organisation, with a particular focus on enabling the work of the Finance & HR function and the Programmes & Operations function. This role exists to strengthen organisational flow, follow-through, and systems — ensuring that leaders are supported to focus on decision-making, relationships, and delivery rather than operational friction.
Key Responsibilities
Operational & Administrative Support
Coordinate organisational calendars, meetings, and key deadlines.
Support preparation and follow-up for management and governance meetings.
Maintain orderly documentation, records, and filing systems.
Finance & HR Support
Support finance processes, including procurement coordination, invoicing follow-up, and expense administration.
Assist with HR administration, onboarding, and basic people processes.
Coordinate with external service providers as required.
Programme & MEL Support
Provide administrative and coordination support to the Programmes & Operations Manager.
Assist with non-programme-specific reporting, data coordination, and documentation.
Support MEL-related coordination, including scheduling reflection sessions, data capturing and maintaining records.
Coordination & Follow-Through
Track action items arising from management meetings and ensure appropriate follow-up.
Support cross-team coordination where operational tasks intersect.
Flag bottlenecks or recurring issues to relevant managers.
Requirements
Degree or Diploma in Business Administration, Office Management, HR Administration, Public Administration, Finance Support, or a related field
A relevant Bachelor’s degree will be advantageous
Equivalent relevant work experience will be considered in place of formal qualifications
2–4 years’ experience in an administrative, office coordination, or operations support role
Demonstrated experience supporting managers or small teams with calendars, documentation, and follow-through
Exposure to basic finance administration (e.g. invoicing, procurement coordination, expense tracking)
Experience assisting with HR administration (e.g. onboarding, staff records, leave tracking)
Strong working knowledge of Microsoft Office or Google Workspace (especially Excel/Sheets and shared drives)
Valid driver’s license and reliable vehicle
To apply
To apply, email your application by Monday 16th March 2026 to recruitment@actionappointments.co.za
