About the Organisation
The Sustainability Institute is a non-profit organisation based in the Lynedoch EcoVillage near Stellenbosch. Founded in 1999, the Institute cultivates and activates collective imagination for just and regenerative futures through education, practice and knowledge-building. Its intergenerational learning ecosystem includes the Lynedoch Children's House (LCH), which serves children from birth to six years, and Lynedoch Community School (LCS), which serves primary-school learners. Learning is place-based, relational and grounded in the development of agency, creativity, joy, hope and ukama.
About the Job
The School Administrator takes full operational ownership of the administrative systems serving both LCH and LCS. The role ensures that learner and school records are complete, accurate and secure; all administrative compliance requirements and reporting deadlines are proactively managed; and school information is reliable and readily available for decision-making, accountability and continuous improvement.
The Administrator is expected to anticipate requirements, coordinate inputs across the school, identify and address administrative gaps, and follow processes through to completion. The role provides a professional point of contact for families and stakeholders and enables school leadership and teaching staff to focus on educational delivery. While ultimate statutory and professional accountability remains with the relevant school leader and governance structures, the Administrator owns the coordination, evidence, quality and timely completion of the school's administrative obligations.
Key Responsibilities
Compliance coordination and governance administration
Learner information and records management
Attendance and admissions administration
Data management, monitoring and reporting
Parent, caregiver and stakeholder administration
School operations and resource administration
Administrative systems and continuous improvement
Safeguarding, confidentiality and professional conduct
Since the Guide will be based on the SI premises certain non-core responsibilities are expected of him/her.
Non-core areas of responsibility include:
Participate in relevant SI and school staff meetings, planning processes, training and community practices.
Contribute to morning gatherings, ilima and other shared institutional activities as agreed with the line manager.
Support a culture of shared care for the campus and responsible use of communal spaces and resources.
Undertake other reasonable duties aligned with the purpose and level of the role, as agreed with the line manager.
Requirements
Essential
Diploma or degree in Business Administration, Education Administration, Operations Management, Office Management, HR, Finance or a related field.
3–5 or more years’ experience in school administration, education operations, NGO/NPO administration.
Strong experience with:
School administration and record keeping
Staff administration processes
Budgets, purchasing and supplier management
Invoicing, payments and financial administration
Compliance and regulatory documentation
Data management and reporting
Parent/community communication
Event and logistics coordination
Excellent Microsoft Office / Google Workspace skills, particularly Excel/Google Sheets.
Experience managing confidential information, especially children's and staff records.
Excellent written and verbal communication in English.
Desirable
NPO/NGO experience and an understanding of donor-funded organisations.
Experience with SASA / WCED / ECD compliance or school regulatory requirements.
Knowledge of SACE, POPIA, BCEA and OHSA requirements.
Experience with HR administration, including contracts, leave, timesheets, personnel files and onboarding.
Basic financial management/bookkeeping knowledge.
Experience preparing budgets and financial reports.
Experience working with funders, audits and grant reporting.
Experience coordinating transport, meals, procurement, maintenance and facilities.
Experience with school information/learner management systems.
To apply
To apply, email your application by Wednesday 30 September 2026 to oona@actionappointments.co.za
