About the Organisation
The International Institute for Democracy and Electoral Assistance is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy and enhance the rule of law. Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support. The Institute maintains a global network of experts, provides training materials, and offers strategic advice to democracy actors at the international, regional, and national levels. The Institute is headquartered in Stockholm with field offices in Africa and West Asia, Europe, Asia and the Pacific, Latin America and the Caribbean.
International IDEA will be managing the “EU Support to End Sexual and Gender-Based Violence (ESGBV) in Nigeria” programme. This programme aims to reduce Sexual and Gender-Based Violence (SGBV) in Nigeria by strengthening laws and policies, expanding survivor-centered essential services and driving positive social-norm change. It will ensure that people in all their diversity with particular attention to women, girls and the most vulnerable have their rights promoted and protected from all forms of violence through legislation and effective enforcement, while improving the rule of law, tackling impunity, and enhancing access to justice through a more independent, effective, responsive, transparent and gender-sensitive justice sector. The programme also advances Sustainable Development Goals 5 (Gender Equality) and 16 (Peace, Justice and Strong Institutions).
About the Job
The Procurement Assistant, under the guidance of the Procurement Officer, provides sound administrative and logistical support to ensure efficient, and cost-effective procurement processes for the ESGBV programme
Key Responsibilities
Supports the Procurement Officer on procurement and contract management issues;
Assists in planning and coordinating all procurement and contracting activities, reviews and analyzes procurement requisitions;
Assists programmatic and administrative staff on the application of International IDEA’s procurement and contract management policies and procedures;
Assists with the drafting of the Terms of Reference and other contractual documents for consultants and service providers;
Assists in the preparation, review, negotiation and administration of contracts / purchase orders, and service orders with specific vendors; Reviews cost proposals and pricing information;
Compares bids from vendors and makes sound recommendations on whom contracts will be awarded to;
Maintains the database regarding vendors performance and quality of products;
Processes procurement transactions through the ERP;
Carries out other duties and responsibilities related to the post that may be assigned from time to time.
Requirements
First degree preferably in business studies, other commercial programmes or social sciences;
Minimum of two (2) years experience of relevant professional experience, in the field of procurement management;
Knowledge of awards and contracts regulations and reporting requirements of EU and/or major donors required;
Knowledge of the Nigeria context and experience with local market practices in Nigeria is required;
Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, considered an advantage.
To apply
To apply, email your application by Sunday 4th January 2026 to melissa@actionappointments.co.za
