5.png

Finance and Operations Manager

Surplus Peoples Project
Cape Town, South Africa
Closing Date:
Interviewing

About the Organisation

Established in 1980, Surplus People Project (SPP) is an independent non-governmental organisation (NGO) that stands in solidarity with activists and social movements in struggles for land, food and climate justice. With agrarian transformation as the overarching vision, SPP believes that systemic change can only be realised through social mobilisation and movements that advance alternatives such as agroecogy and food sovereignty from below. The organisation’s geographic area of operation is the Northern and Western Cape Provinces, with offices in Cape Town, Springbok and Vredendal.

About the Job

Reporting to the CEO, the Finance & Operations Manager will coordinate and oversee all finance, operations, human resources, administration functions and ensure that the financial accountability of SPP is maintained in accordance with the finance and admin policies and procedures, including budgets, funder and audit requirements. As a member of the Management Committee (Mancom), she/he will contribute to the overall management of the organisation.

Key Responsibilities

  • Leading and managing the Finance and Admin (Operations) Team (in the Cape Town Office)

  • Managing the finance and accounting functions, including but not limited to financial management, accounting, planning/budgeting, budget monitoring, auditing and reporting

  • Overseeing the effective implementation of financial and administration policies and procedures and ensure adherence to accounting standards and other relevant requirements, including adherence to the Companies Act

  • Monitoring and reviewing the financial systems, controls, policies and procedures to ensure they are operating properly, are current, and aligned with the organisations strategy

  • Ensuring financial processing and reporting is timely and accurate and all balance sheet and accounts are reconciled and properly supported

  • Leading the annual (and other necessary external) audit processes, organisational risk assessments and the internal auditing function

  • Managing financial reporting to the CEO, the Management Committee and the Board of Directors

  • Managing and ensuring effective and efficient financial and administration record keeping

  • Developing budgets and monitoring and allocate resources accordingly

  • Providing financial forecasts and cash flow

  • Developing proposal budgets, in consultation with the CEO

  • Working with the Programme Teams to ensure coherence and efficient spending of budgets

  • Assisting Programme Managers in addressing contract-related issues and managing projects/grants/site budgets.

  • Ensuring financial controls and systems comply with organisational and donor regulations

  • Ensuring SPP is properly insured and assist in coordinating insurance renewals and claims

  • In addition to funder/donor reporting, managing all regulatory reporting to government, i.e. CIPC, SARS, DSD etc.

  • Overseeing general operational tasks, including office repairs/upgrades, IT connectivity, office security, vehicle use and tracking, etc.

  • Overseeing the asset management system to ensure assets are tracked, properly maintained and safeguarded

  • Managing the HR/People Management administration processes, including oversight and maintenance over remuneration packages, Employment Contracts, Job Descriptions and all related documentation (in consultation with the CEO)

Requirements

The Finance and Operations Manager must meet the following criteria:

  • Relevant tertiary qualification (preferably a Bcom Accounting or      relevant Postgraduate qualification)

  • At least 10 years’ relevant work experience, including a minimum of      3 years’ financial and/or operations/administrative      management experience in a comparable environment

  • Experience and/or knowledge of funder/donor budgeting and reporting

  • Experience managing and supervising staff

  • Experience monitoring and analysing budget trends

  • Strong writing, verbal and interpersonal communication skills

  • Ability to engage people at different levels, e.g. community activists, peers, government officials and business

  • Competent in accounting software (e.g. Pastel) and MS Office (particularly Excel)

  • Able to do out of town travel (from time to time)

  • Valid unendorsed driver’s licence

KEY COMPETENCIES

  • Strategic planning experience

  • High standards of accountability

  • Attention to detail

ADVANTAGES

  • Ability to converse in Afrikaans and/or another South African Language (other than English)

  • Experience working in a donor funded organisation within the social justice sector

NB: SPP is committed to employment equity and all appointments are made in accordance with the Employment Equity Act and SPP’s internal policies.

To apply

Email your full application (biosummary form, letter of motivation and detailed CV) by Wednesday 10th February 2021 to melissa@actionappointments.co.za

5.png

About the Organisation

Established in 1980, Surplus People Project (SPP) is an independent non-governmental organisation (NGO) that stands in solidarity with activists and social movements in struggles for land, food and climate justice. With agrarian transformation as the overarching vision, SPP believes that systemic change can only be realised through social mobilisation and movements that advance alternatives such as agroecogy and food sovereignty from below. The organisation’s geographic area of operation is the Northern and Western Cape Provinces, with offices in Cape Town, Springbok and Vredendal.

About the Job

Reporting to the CEO, the Finance & Operations Manager will coordinate and oversee all finance, operations, human resources, administration functions and ensure that the financial accountability of SPP is maintained in accordance with the finance and admin policies and procedures, including budgets, funder and audit requirements. As a member of the Management Committee (Mancom), she/he will contribute to the overall management of the organisation.

Key Responsibilities

  • Leading and managing the Finance and Admin (Operations) Team (in the Cape Town Office)

  • Managing the finance and accounting functions, including but not limited to financial management, accounting, planning/budgeting, budget monitoring, auditing and reporting

  • Overseeing the effective implementation of financial and administration policies and procedures and ensure adherence to accounting standards and other relevant requirements, including adherence to the Companies Act

  • Monitoring and reviewing the financial systems, controls, policies and procedures to ensure they are operating properly, are current, and aligned with the organisations strategy

  • Ensuring financial processing and reporting is timely and accurate and all balance sheet and accounts are reconciled and properly supported

  • Leading the annual (and other necessary external) audit processes, organisational risk assessments and the internal auditing function

  • Managing financial reporting to the CEO, the Management Committee and the Board of Directors

  • Managing and ensuring effective and efficient financial and administration record keeping

  • Developing budgets and monitoring and allocate resources accordingly

  • Providing financial forecasts and cash flow

  • Developing proposal budgets, in consultation with the CEO

  • Working with the Programme Teams to ensure coherence and efficient spending of budgets

  • Assisting Programme Managers in addressing contract-related issues and managing projects/grants/site budgets.

  • Ensuring financial controls and systems comply with organisational and donor regulations

  • Ensuring SPP is properly insured and assist in coordinating insurance renewals and claims

  • In addition to funder/donor reporting, managing all regulatory reporting to government, i.e. CIPC, SARS, DSD etc.

  • Overseeing general operational tasks, including office repairs/upgrades, IT connectivity, office security, vehicle use and tracking, etc.

  • Overseeing the asset management system to ensure assets are tracked, properly maintained and safeguarded

  • Managing the HR/People Management administration processes, including oversight and maintenance over remuneration packages, Employment Contracts, Job Descriptions and all related documentation (in consultation with the CEO)

Requirements

The Finance and Operations Manager must meet the following criteria:

  • Relevant tertiary qualification (preferably a Bcom Accounting or      relevant Postgraduate qualification)

  • At least 10 years’ relevant work experience, including a minimum of      3 years’ financial and/or operations/administrative      management experience in a comparable environment

  • Experience and/or knowledge of funder/donor budgeting and reporting

  • Experience managing and supervising staff

  • Experience monitoring and analysing budget trends

  • Strong writing, verbal and interpersonal communication skills

  • Ability to engage people at different levels, e.g. community activists, peers, government officials and business

  • Competent in accounting software (e.g. Pastel) and MS Office (particularly Excel)

  • Able to do out of town travel (from time to time)

  • Valid unendorsed driver’s licence

KEY COMPETENCIES

  • Strategic planning experience

  • High standards of accountability

  • Attention to detail

ADVANTAGES

  • Ability to converse in Afrikaans and/or another South African Language (other than English)

  • Experience working in a donor funded organisation within the social justice sector

NB: SPP is committed to employment equity and all appointments are made in accordance with the Employment Equity Act and SPP’s internal policies.

To apply

Email your full application (biosummary form, letter of motivation and detailed CV) by Wednesday 10th February 2021 to melissa@actionappointments.co.za

  • Facebook
  • Twitter

© 2020 Action Appointments