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Finance and Administrative Officer (The Gambia)

International IDEA
Banjul, The Gambia
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Closing Date:
Monday, 11 December 2023
Interviewing

About the Organisation

The International Institute for Democracy and Electoral Assistance (‘International IDEA’) and the European Union Delegation to the Gambia have entered into an agreement to implement a project on Support to the Consolidation of peaceful, participatory, inclusive and Human rights-based transition to democratic dispensation in The Gambia through the following outputs:

• Capacity development in the form of workshops/trainings/peer exchanges/knowledge products to members of the National Assembly and parliamentary staff provided.
• Capacity development in the form of workshops, trainings and peer exchanges to the National Human Rights Commission provided.
• Capacity development in the form of trainings, workshops, and knowledge products for media on the consolidation of peaceful democratic transition conducted

About the Job

The Finance and Administrative Officer will provide high-level financial and administrative support in accordance with project needs and requirements for the Banjul Office, and will be responsible for accounting, payments, bank account management and providing support to the office on financial and procurement aspects.

Key Responsibilities

  • Processes invoices, advance requests, project expenditure reports, prepares and process payment requests accordingly.

  • Performs bank reconciliations and handles the petty cash fund, clearance of receivables, overall cash management and facilitates monthly financial closures in accordance with office and institutional requirements

  • Assists with expenditure control, advising team members on possible cost-saving measures.

  • Coordinates and monitors the usage and maintenance of project equipment and vehicles

  • Prepares and follows up on the collection of VAT refunds from the Gambia National Revenue Authority.

  • Enters data into the ERP system and prepares monthly expenditure receipts and reports.

  • Monitors cash flows and ensures adequate cash levels are maintained every month for the project.

  • Contributes to the preparation of and response to the office and project audits.

  • Operates and maintains use of computerized accounting systems and spreadsheets to assist day-to-day accounting procedures and with reporting requirements.

  • Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable.

  • Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration.

  • Maintains records of fixed assets and updates them on a quarterly basis.

Requirements

  • University degree in business, financial management or other relevant discipline.

  • Minimum three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions.

  • Full or part professional qualifications in finance and accounting, for example, ACCA are considered advantageous.

  • Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors advantageous.

  • Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage;

  • Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet is required; Knowledge of ERP systems (particularly Unit4) is desirable.

  • Fluency in written and oral English is required. Knowledge of Mandinka and/or Wolof would be an advantage.

To apply

Duration: Fixed term appointment until 06 February 2026.


Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Gambia for the duration of the contract. International IDEA is not able to support work permit applications.


In order to apply, email your application by Monday 11th December 2023 to melissa@actionappointments.co.za - send your completed AA bio form, letter of motivation and updated CV (all in MS Word format).

About the Organisation

The International Institute for Democracy and Electoral Assistance (‘International IDEA’) and the European Union Delegation to the Gambia have entered into an agreement to implement a project on Support to the Consolidation of peaceful, participatory, inclusive and Human rights-based transition to democratic dispensation in The Gambia through the following outputs:

• Capacity development in the form of workshops/trainings/peer exchanges/knowledge products to members of the National Assembly and parliamentary staff provided.
• Capacity development in the form of workshops, trainings and peer exchanges to the National Human Rights Commission provided.
• Capacity development in the form of trainings, workshops, and knowledge products for media on the consolidation of peaceful democratic transition conducted

About the Job

The Finance and Administrative Officer will provide high-level financial and administrative support in accordance with project needs and requirements for the Banjul Office, and will be responsible for accounting, payments, bank account management and providing support to the office on financial and procurement aspects.

Key Responsibilities

  • Processes invoices, advance requests, project expenditure reports, prepares and process payment requests accordingly.

  • Performs bank reconciliations and handles the petty cash fund, clearance of receivables, overall cash management and facilitates monthly financial closures in accordance with office and institutional requirements

  • Assists with expenditure control, advising team members on possible cost-saving measures.

  • Coordinates and monitors the usage and maintenance of project equipment and vehicles

  • Prepares and follows up on the collection of VAT refunds from the Gambia National Revenue Authority.

  • Enters data into the ERP system and prepares monthly expenditure receipts and reports.

  • Monitors cash flows and ensures adequate cash levels are maintained every month for the project.

  • Contributes to the preparation of and response to the office and project audits.

  • Operates and maintains use of computerized accounting systems and spreadsheets to assist day-to-day accounting procedures and with reporting requirements.

  • Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable.

  • Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration.

  • Maintains records of fixed assets and updates them on a quarterly basis.

Requirements

  • University degree in business, financial management or other relevant discipline.

  • Minimum three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions.

  • Full or part professional qualifications in finance and accounting, for example, ACCA are considered advantageous.

  • Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors advantageous.

  • Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage;

  • Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet is required; Knowledge of ERP systems (particularly Unit4) is desirable.

  • Fluency in written and oral English is required. Knowledge of Mandinka and/or Wolof would be an advantage.

To apply

Duration: Fixed term appointment until 06 February 2026.


Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Gambia for the duration of the contract. International IDEA is not able to support work permit applications.


In order to apply, email your application by Monday 11th December 2023 to melissa@actionappointments.co.za - send your completed AA bio form, letter of motivation and updated CV (all in MS Word format).

Email job application
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