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Program Manager

Ford Foundation
Johannesburg, South Africa
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Closing Date:
Friday, 29 March 2024
Interviewing

About the Organisation

The Ford Foundation is a New York headquartered, globally- oriented private philanthropic foundation. We believe in the inherent dignity of all people. In addressing the reality of inequality, we are guided by a vision of social justice—a world in which all individuals, communities, and peoples work toward the protection and full expression of their human rights; are active participants in the decisions that affect them; share equitably in the knowledge, wealth, and resources of society; and are free to achieve their full potential.

About the Job

The Program Manager (PM) has broad responsibility and direct oversight for the programmatic flow and grantee-facing activities for the Foundation, providing support to program officers in grant management matters. The incumbent will serve a series of program-oriented roles - including project management, grantee capacity building, problem solving, analyst and communicator - reviewing grant requests and documentation for adequacy and accuracy; monitoring grant financial projections, approvals and budgets; monitoring and tracking grantee payments and reports through close-out; maintaining documentation for each action; providing orientation for new program staff on grant related matters; managing and analyzing grant-related data and supplying requested information; conducting grantees’ onboarding so that they understand their administrative responsibilities under the terms of the grant; and assisting with the communication of program strategy and grantee learning.

The Program Manager serves as the primary liaison between the regional office programmatic staff and the centralized NY grant-making team. For Regional Offices: The incumbent will have a direct reporting line to the Regional Director. The Regional Directors prioritize and oversee day-to-day programmatic work of the Program Manager (PM). The PM is accountable to the program team for supporting the team’s grantmaking goals and success. Additionally, the PM is accountable to the Grants Management Director for helping to maintain a cohesive PM cohort that shares information regarding best practices and standards.

Key Responsibilities

Grant Portfolio Management:


  • Works with the Regional Director (RD) and grant-making team to maintain a steady workflow of grant-making and grant monitoring, with direct oversight.

  • Assists Program Officers (PO) on grant-making process and efficient and effective grant structuring.

  • Assists prospective and current grantees during the grant-making process, serving in a grantee-facing posture.

  • Acts as a key contact for grantees around grant-related issues including providing technical support in navigating Fluxx (the grants management system) as needed. Requests, reviews, and synthesizes needed supporting information related to grantee proposals and grant actions.

  • Establishes and maintains appropriate grantee files and records in Fluxx.


Financial Oversight:


  • Coordinates preparation, follow up, and monitoring of grant-making budgets, including budgets for Direct Charitable Activity (DCA) and Good Neighbor grants.

  • Initiates financial due diligence with grantees, including the draft and submission of the financial health assessment tool process.

  • Provides input to POs for strategic review of the organizational financial health of grantees.

  • Drives the implementation of compliance policies and processes that align with the Guide to Ford Foundation Actions.


Communications:


  • Serves as a primary contact between staff, grantees and partners regarding operations, administration, and technical components of grantmaking.

  • Prepares presentations and other programmatic materials as needed for the regional office and maintains updated the records of grantees.

  • Serves as an integral member of the program team, prepares draft agendas, talking points and summaries of and for meeetings with grantees and provides guidance and recommendations about those grantees for the programmatic teams.

  • Compiles information and prepares charts or other grant-related presentation materials as needed.

Requirements

  • Baccalaureate degree in related field or relevant and equivalent experience.

  • 5+ years of experience working in program-related support capacity in the social development sector.

  • Strong commitment to promoting social justice.

  • Knowledgeable about budgeting, analysis of data, reporting and grants management.

  • Ability to work independently and analytically, exercising discretion and good judgment.

  • Ability to manage, process and analyse large amounts of data.

  • Experience with accounting and reporting software.

  • Experience with Fluxx or other grant-making software.

  • Ability to multi-task and balance competing demands from grantees and the program team.

  • Excellent communication and interpersonal skills and organizational capabilities.

  • Strong Microsoft Office/Google Suite skills and willingness to learn new software Apps.

To apply

In order to apply, email your application by Friday 29th March 2024 to melissa@actionappointments.co.za - send your completed AA bio form, letter of motivation and updated CV (all in MS Word format).

About the Organisation

The Ford Foundation is a New York headquartered, globally- oriented private philanthropic foundation. We believe in the inherent dignity of all people. In addressing the reality of inequality, we are guided by a vision of social justice—a world in which all individuals, communities, and peoples work toward the protection and full expression of their human rights; are active participants in the decisions that affect them; share equitably in the knowledge, wealth, and resources of society; and are free to achieve their full potential.

About the Job

The Program Manager (PM) has broad responsibility and direct oversight for the programmatic flow and grantee-facing activities for the Foundation, providing support to program officers in grant management matters. The incumbent will serve a series of program-oriented roles - including project management, grantee capacity building, problem solving, analyst and communicator - reviewing grant requests and documentation for adequacy and accuracy; monitoring grant financial projections, approvals and budgets; monitoring and tracking grantee payments and reports through close-out; maintaining documentation for each action; providing orientation for new program staff on grant related matters; managing and analyzing grant-related data and supplying requested information; conducting grantees’ onboarding so that they understand their administrative responsibilities under the terms of the grant; and assisting with the communication of program strategy and grantee learning.

The Program Manager serves as the primary liaison between the regional office programmatic staff and the centralized NY grant-making team. For Regional Offices: The incumbent will have a direct reporting line to the Regional Director. The Regional Directors prioritize and oversee day-to-day programmatic work of the Program Manager (PM). The PM is accountable to the program team for supporting the team’s grantmaking goals and success. Additionally, the PM is accountable to the Grants Management Director for helping to maintain a cohesive PM cohort that shares information regarding best practices and standards.

Key Responsibilities

Grant Portfolio Management:


  • Works with the Regional Director (RD) and grant-making team to maintain a steady workflow of grant-making and grant monitoring, with direct oversight.

  • Assists Program Officers (PO) on grant-making process and efficient and effective grant structuring.

  • Assists prospective and current grantees during the grant-making process, serving in a grantee-facing posture.

  • Acts as a key contact for grantees around grant-related issues including providing technical support in navigating Fluxx (the grants management system) as needed. Requests, reviews, and synthesizes needed supporting information related to grantee proposals and grant actions.

  • Establishes and maintains appropriate grantee files and records in Fluxx.


Financial Oversight:


  • Coordinates preparation, follow up, and monitoring of grant-making budgets, including budgets for Direct Charitable Activity (DCA) and Good Neighbor grants.

  • Initiates financial due diligence with grantees, including the draft and submission of the financial health assessment tool process.

  • Provides input to POs for strategic review of the organizational financial health of grantees.

  • Drives the implementation of compliance policies and processes that align with the Guide to Ford Foundation Actions.


Communications:


  • Serves as a primary contact between staff, grantees and partners regarding operations, administration, and technical components of grantmaking.

  • Prepares presentations and other programmatic materials as needed for the regional office and maintains updated the records of grantees.

  • Serves as an integral member of the program team, prepares draft agendas, talking points and summaries of and for meeetings with grantees and provides guidance and recommendations about those grantees for the programmatic teams.

  • Compiles information and prepares charts or other grant-related presentation materials as needed.

Requirements

  • Baccalaureate degree in related field or relevant and equivalent experience.

  • 5+ years of experience working in program-related support capacity in the social development sector.

  • Strong commitment to promoting social justice.

  • Knowledgeable about budgeting, analysis of data, reporting and grants management.

  • Ability to work independently and analytically, exercising discretion and good judgment.

  • Ability to manage, process and analyse large amounts of data.

  • Experience with accounting and reporting software.

  • Experience with Fluxx or other grant-making software.

  • Ability to multi-task and balance competing demands from grantees and the program team.

  • Excellent communication and interpersonal skills and organizational capabilities.

  • Strong Microsoft Office/Google Suite skills and willingness to learn new software Apps.

To apply

In order to apply, email your application by Friday 29th March 2024 to melissa@actionappointments.co.za - send your completed AA bio form, letter of motivation and updated CV (all in MS Word format).

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