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Senior Finance Specialist

Church World Service
Pretoria
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Closing Date:
Wednesday, 21 February 2024
Closed

About the Organisation

The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya with a sub-office in Pretoria, South Africa.

About the Job

This position is responsible for the daily expenditure, management, and maintenance of the CWS Africa NPC financial records, in accordance with the guidelines of DOS/PRM and CWS Africa NPC policies and procedures. They will also be responsible for ensuring best-in-class financial management at field office level – including leadership with respect to capacity building; implementing efficient & effective processes; and improving and ensuring compliance with internal control systems. The position leads the accounting Unit supervising the Finance Officer and reports directly to the Finance and Administration Manager.

Key Responsibilities

Leadership and Management (incorporate performance management and staff care as well as anything else to do with leadership and staff), staff care, and Financial Management

  • Review data into the accounts receivable module and distribute quarterly debtors’ statements to staff/Bill staff with any owed amounts.

  • Work with program managers to prepare annual program budgets and monitor these throughout the year, ensuring expenditure against budget is reviewed, cash flow is maintained and any discrepancies in program expenditure are resolved.

  • Support key stakeholders in the critical review of overall performance within the programs and the creation of monthly reporting.

  • Work alongside the payments team i.e. Finance, Procurement, Travel, and logistics to provide support when required in raising and posting purchase invoices, investigating purchase invoice queries, and helping with weekly payment run preparations.

  • Follows sound accounting procedures and practices in conformity with GAAP, IAS, and OMB circulars to ensure accuracy and transparency on the use of US Government’s funds.

  • Review purchase requests before they are turned into purchase orders.

Representation/Engagement

  • Receives refunds of unused travel cash advances and any other cash and check refunds, issues receipts for any refund received, and ensures regular and timely banking of all refunds received.

  • Review and ensure that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately.

Compliance

  • Assists and organizes relevant documents for the annual audit both internal and external.

  • Plan for quarterly stock-take of Inventory and prepare and submit a report on variances to the Finance and Administration Manager and General Services Supervisor for follow-up.

  • Review transactions for cost reasonableness, allowability, and allocability.

Data Management

  • Prepares monthly financial reports on an accrual basis using fund accounting principles.

  • Ensures Financial reports reconcile with the organization’s accounting system.

  • Files and retrieves financial documents.

Administration

  • Prepares staff Telephone Bills report and any other receivables and sends it to payroll section on a monthly basis. Prepares and disburses accounts payable for approved purchases and contracts according to procedures and policies in place.

  • Provide information for budgeting purposes

Requirements

Experience:

  • 5 years of paid work experience is required.

  • 2 years directly related specialized experience performing the essential duties in finance is required.

  • Experience in the non-governmental sector preferred.

Skills & Abilities:

  • Knowledge of Excel spreadsheets and Sage 300 or similar accounting software required.

  • Knowledge of fund and accrual accounting principles is required.

  • Maintain confidentiality and integrity of information.

  • Communicate effectively - verbally and in writing.

  • Be a positive attitude, and professional in all matters.

  • Attention to detail, work independently and collaborate with others

  • Be flexible and manage to work under pressure with competing priorities.

Education & Certifications:

  • Bachelor of Commerce, Accounting, Finance, or other Business Degree or four (4) years of experience in lieu of a degree required.

  • Computer Literacy and CPA qualifications necessary for the position is preferred.

To apply

A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. A clear background check is required before the start of employment. Must be legally eligible to work full time in South Africa. View the full JD on Action Appointments’ website for all details.


In order to apply, email your application by Thursday February 22nd 2024 to callum@actionappointments.co.za

About the Organisation

The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya with a sub-office in Pretoria, South Africa.

About the Job

This position is responsible for the daily expenditure, management, and maintenance of the CWS Africa NPC financial records, in accordance with the guidelines of DOS/PRM and CWS Africa NPC policies and procedures. They will also be responsible for ensuring best-in-class financial management at field office level – including leadership with respect to capacity building; implementing efficient & effective processes; and improving and ensuring compliance with internal control systems. The position leads the accounting Unit supervising the Finance Officer and reports directly to the Finance and Administration Manager.

Key Responsibilities

Leadership and Management (incorporate performance management and staff care as well as anything else to do with leadership and staff), staff care, and Financial Management

  • Review data into the accounts receivable module and distribute quarterly debtors’ statements to staff/Bill staff with any owed amounts.

  • Work with program managers to prepare annual program budgets and monitor these throughout the year, ensuring expenditure against budget is reviewed, cash flow is maintained and any discrepancies in program expenditure are resolved.

  • Support key stakeholders in the critical review of overall performance within the programs and the creation of monthly reporting.

  • Work alongside the payments team i.e. Finance, Procurement, Travel, and logistics to provide support when required in raising and posting purchase invoices, investigating purchase invoice queries, and helping with weekly payment run preparations.

  • Follows sound accounting procedures and practices in conformity with GAAP, IAS, and OMB circulars to ensure accuracy and transparency on the use of US Government’s funds.

  • Review purchase requests before they are turned into purchase orders.

Representation/Engagement

  • Receives refunds of unused travel cash advances and any other cash and check refunds, issues receipts for any refund received, and ensures regular and timely banking of all refunds received.

  • Review and ensure that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately.

Compliance

  • Assists and organizes relevant documents for the annual audit both internal and external.

  • Plan for quarterly stock-take of Inventory and prepare and submit a report on variances to the Finance and Administration Manager and General Services Supervisor for follow-up.

  • Review transactions for cost reasonableness, allowability, and allocability.

Data Management

  • Prepares monthly financial reports on an accrual basis using fund accounting principles.

  • Ensures Financial reports reconcile with the organization’s accounting system.

  • Files and retrieves financial documents.

Administration

  • Prepares staff Telephone Bills report and any other receivables and sends it to payroll section on a monthly basis. Prepares and disburses accounts payable for approved purchases and contracts according to procedures and policies in place.

  • Provide information for budgeting purposes

Requirements

Experience:

  • 5 years of paid work experience is required.

  • 2 years directly related specialized experience performing the essential duties in finance is required.

  • Experience in the non-governmental sector preferred.

Skills & Abilities:

  • Knowledge of Excel spreadsheets and Sage 300 or similar accounting software required.

  • Knowledge of fund and accrual accounting principles is required.

  • Maintain confidentiality and integrity of information.

  • Communicate effectively - verbally and in writing.

  • Be a positive attitude, and professional in all matters.

  • Attention to detail, work independently and collaborate with others

  • Be flexible and manage to work under pressure with competing priorities.

Education & Certifications:

  • Bachelor of Commerce, Accounting, Finance, or other Business Degree or four (4) years of experience in lieu of a degree required.

  • Computer Literacy and CPA qualifications necessary for the position is preferred.

To apply

A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. A clear background check is required before the start of employment. Must be legally eligible to work full time in South Africa. View the full JD on Action Appointments’ website for all details.


In order to apply, email your application by Thursday February 22nd 2024 to callum@actionappointments.co.za

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