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Sub-Awardee Specialist

Population Services International (PSI) / Society for Family Health (SFH)
Johannesburg, South Africa
Closing Date:
Interviewing

About the Organisation

Population Services International (PSI) / Society for Family Health (SFH) is an international NGO network operating in over 50 countries. PSI in South Africa currently concentrates on issues of HIV/ AIDS with the view to strategically expand to other public health areas. As part of its HIV/AIDS control efforts, PSI is using social marketing to motivate behaviour change concerning consistent condom use, HIV testing, and other safer behaviours.

About the Job

The Sub-Awardee Specialist will manage PSI’s contractual relationships with key partners. The incumbent will be the focal point for the subaward management process from initiation, development of the agreement, building the capacity of subaward initiating and tracking subaward advances/payments right till close out of the subaward agreement. He/She will work under the Director of Finance and Contracts and closely with colleagues in our Headquarters Grants and Contracts Department in Washington, DC (HQ G&C Department) to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

Key Responsibilities

  • Assisting the Programme department with preparations for the pre-award selection process

  • Undertaking pre-award assessment process and ensure (for both acquisition and assistance type subawards) each selected organisation has the capacity to appropriately receive funding

  • Developing and negotiating sub-agreements (including Cost-reimbursable, Fixed Amount/Fixed Obligation/Pay per performance, Pre-award Letters/Authorisations as well as amendments

  • Implementing subaward management tools, templates, methods, and processes developed by PSI’s HQ G&C Department

  • Ensuring that sub-agreements are reviewed by the Director of Finance and Contracts and the Country Representative prior to being approved by the HQ G&C Department in accordance with PSI policy

  • Collecting and filing essential subaward documentation, including pre-award assessments, reports, checklists, site visits, important email communications in hard copies and on SharePoint

  • Coordinating closely with the local leadership and the HQ G&C Department to evaluate country office risk and design relevant monitoring and capacity-building plans related to development of both internal country office staff and subrecipient capacity

  • Providing training and orientation to sub-recipients on donor rules and regulations in line with the grant agreement as well as the organisation’s policies and procedures.

Requirements

  • Undergraduate Qualification from an accredited University in Finance or Economics or a Business-related field

  • 5+ years of progressively responsible experience working in grant and subaward management

  • Strong financial management, data analysis, reconciliation and MS Excel skills

  • Experience in reviewing sub-recipient financial reports, and developing and preparing other reports

  • Must have demonstrated knowledge of complex automated procurement reporting systems (Infor Lawson, QuickBooks experience highly desirable)

  • Comprehensive knowledge of donor (USG and non-USG) rules and regulations including but not limited to USAID, Global Fund, UNITAID etc

Desirable

  • You dive in and maintain momentum, even when things are ambiguous, and you don’t let perfect get in the way of good enough. You aren’t afraid to speak up and speak your mind

  • You’re independent and a free thinker, but you’re ready to buy into the direction of the team and commit to its success

  • Must have ability and to work from home at least 3 weeks of every month

To apply

Please send your CV, letter of motivation and complete the AA bio summary form in MS word format to: tracy@actionappointments.co.za

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About the Organisation

Population Services International (PSI) / Society for Family Health (SFH) is an international NGO network operating in over 50 countries. PSI in South Africa currently concentrates on issues of HIV/ AIDS with the view to strategically expand to other public health areas. As part of its HIV/AIDS control efforts, PSI is using social marketing to motivate behaviour change concerning consistent condom use, HIV testing, and other safer behaviours.

About the Job

The Sub-Awardee Specialist will manage PSI’s contractual relationships with key partners. The incumbent will be the focal point for the subaward management process from initiation, development of the agreement, building the capacity of subaward initiating and tracking subaward advances/payments right till close out of the subaward agreement. He/She will work under the Director of Finance and Contracts and closely with colleagues in our Headquarters Grants and Contracts Department in Washington, DC (HQ G&C Department) to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

Key Responsibilities

  • Assisting the Programme department with preparations for the pre-award selection process

  • Undertaking pre-award assessment process and ensure (for both acquisition and assistance type subawards) each selected organisation has the capacity to appropriately receive funding

  • Developing and negotiating sub-agreements (including Cost-reimbursable, Fixed Amount/Fixed Obligation/Pay per performance, Pre-award Letters/Authorisations as well as amendments

  • Implementing subaward management tools, templates, methods, and processes developed by PSI’s HQ G&C Department

  • Ensuring that sub-agreements are reviewed by the Director of Finance and Contracts and the Country Representative prior to being approved by the HQ G&C Department in accordance with PSI policy

  • Collecting and filing essential subaward documentation, including pre-award assessments, reports, checklists, site visits, important email communications in hard copies and on SharePoint

  • Coordinating closely with the local leadership and the HQ G&C Department to evaluate country office risk and design relevant monitoring and capacity-building plans related to development of both internal country office staff and subrecipient capacity

  • Providing training and orientation to sub-recipients on donor rules and regulations in line with the grant agreement as well as the organisation’s policies and procedures.

Requirements

  • Undergraduate Qualification from an accredited University in Finance or Economics or a Business-related field

  • 5+ years of progressively responsible experience working in grant and subaward management

  • Strong financial management, data analysis, reconciliation and MS Excel skills

  • Experience in reviewing sub-recipient financial reports, and developing and preparing other reports

  • Must have demonstrated knowledge of complex automated procurement reporting systems (Infor Lawson, QuickBooks experience highly desirable)

  • Comprehensive knowledge of donor (USG and non-USG) rules and regulations including but not limited to USAID, Global Fund, UNITAID etc

Desirable

  • You dive in and maintain momentum, even when things are ambiguous, and you don’t let perfect get in the way of good enough. You aren’t afraid to speak up and speak your mind

  • You’re independent and a free thinker, but you’re ready to buy into the direction of the team and commit to its success

  • Must have ability and to work from home at least 3 weeks of every month

To apply

Please send your CV, letter of motivation and complete the AA bio summary form in MS word format to: tracy@actionappointments.co.za

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