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Senior Buyer

Population Services International (PSI) / Society for Family Health (SFH)
Johannesburg, South Africa
Closing Date:
Interviewing

About the Organisation

Population Services International (PSI) / Society for Family Health (SFH) is an international NGO network operating in over 50 countries. PSI in South Africa currently concentrates on issues of HIV/ AIDS with the view to strategically expand to other public health areas. As part of its HIV/AIDS control efforts, PSI is using social marketing to motivate behaviour change concerning consistent condom use, HIV testing, and other safer behaviours.

About the Job

The Senior Buyer will be responsible for coordinating the management of PSI South Africa’s products and services procurement process. The role will work in close collaboration with the technical team, support teams and the Executive Management and other stakeholders, to ensure that PSI supports the country in meeting their strategic donor objectives. This role manages the procurement process from inception till close out. This position will be based in Johannesburg.

Key Responsibilities

  • Negotiating the best prices and contractual terms for PSI and build and maintain a strong working relationship with key suppliers and staff

  • Working with HODs regarding available budgets, annual procurement plan for goods, services and works and acquisition needs are communicated in advance

  • Assisting in the development of specifications for equipment, materials, and services to be purchased

  • Administering & managing full-cycle contract performance, including delivery, receipt, warranty, damages and insurance

  • Establishing a compliant & pre-qualified/preferred supplier database / list and build a database to grow and network with professionals

  • Working closely with the executive management team (& internal/external auditors) in ensuring procurement policies are adhered to at all times

  • Communicating well on progress of submitted requests and report weekly to interested parties

  • Tracking supplier performance and ensure compliance with contractual obligations & T&C’s while mitigating/managing/resolving any contractual disputes and report to HODs on corrective measures / actions

  • Justifying purchases from sole source suppliers if needed and keep these purchases to a minimum

  • Running BI Checks for the operations department as needed

Requirements

  • Undergraduate Qualification from an accredited University in Procurement or Supply Chain

  • CIPS Qualifications is recommended for function

  • A South Africa citizen

  • Valid driving license

  • 5 years of progressively responsible experience in a procurement, contract management & supply chain management with significant exposure in a donor funded environment

  • Experience developing and preparing procurement reports e.g. procurement ROI, spend analysis, savings, project costing, purchase orders status

  • Knowledge of federal and state financial regulations, including familiarity with Uniform Guidance, and donor regulations such as those of the Global Fund, DFID, KfW; UNITAID

  • Must have demonstrated knowledge of complex automated procurement reporting systems (Infor Lawson, QuickBooks experience highly desirable

To apply

Please send your CV, letter of motivation and complete the AA bio summary form in MS word format to: tracy@actionappointments.co.za

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About the Organisation

Population Services International (PSI) / Society for Family Health (SFH) is an international NGO network operating in over 50 countries. PSI in South Africa currently concentrates on issues of HIV/ AIDS with the view to strategically expand to other public health areas. As part of its HIV/AIDS control efforts, PSI is using social marketing to motivate behaviour change concerning consistent condom use, HIV testing, and other safer behaviours.

About the Job

The Senior Buyer will be responsible for coordinating the management of PSI South Africa’s products and services procurement process. The role will work in close collaboration with the technical team, support teams and the Executive Management and other stakeholders, to ensure that PSI supports the country in meeting their strategic donor objectives. This role manages the procurement process from inception till close out. This position will be based in Johannesburg.

Key Responsibilities

  • Negotiating the best prices and contractual terms for PSI and build and maintain a strong working relationship with key suppliers and staff

  • Working with HODs regarding available budgets, annual procurement plan for goods, services and works and acquisition needs are communicated in advance

  • Assisting in the development of specifications for equipment, materials, and services to be purchased

  • Administering & managing full-cycle contract performance, including delivery, receipt, warranty, damages and insurance

  • Establishing a compliant & pre-qualified/preferred supplier database / list and build a database to grow and network with professionals

  • Working closely with the executive management team (& internal/external auditors) in ensuring procurement policies are adhered to at all times

  • Communicating well on progress of submitted requests and report weekly to interested parties

  • Tracking supplier performance and ensure compliance with contractual obligations & T&C’s while mitigating/managing/resolving any contractual disputes and report to HODs on corrective measures / actions

  • Justifying purchases from sole source suppliers if needed and keep these purchases to a minimum

  • Running BI Checks for the operations department as needed

Requirements

  • Undergraduate Qualification from an accredited University in Procurement or Supply Chain

  • CIPS Qualifications is recommended for function

  • A South Africa citizen

  • Valid driving license

  • 5 years of progressively responsible experience in a procurement, contract management & supply chain management with significant exposure in a donor funded environment

  • Experience developing and preparing procurement reports e.g. procurement ROI, spend analysis, savings, project costing, purchase orders status

  • Knowledge of federal and state financial regulations, including familiarity with Uniform Guidance, and donor regulations such as those of the Global Fund, DFID, KfW; UNITAID

  • Must have demonstrated knowledge of complex automated procurement reporting systems (Infor Lawson, QuickBooks experience highly desirable

To apply

Please send your CV, letter of motivation and complete the AA bio summary form in MS word format to: tracy@actionappointments.co.za

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